Introduction to Accounting
Accounting
A blast from the past: a vintage Canon calculator used for accounting and financial calculations in the pre-digital era. |
Accounting is a critical component of any business or organization, as it provides important financial information that is used to make strategic decisions. This field involves the systematic recording, reporting, and analysis of financial transactions to provide information that is useful in making business decisions.
Meaning
Accounting is the process of recording, classifying, and summarizing financial transactions to provide information that is useful in making business decisions. It involves the systematic recording, reporting, and analysis of financial transactions to provide information that is useful in making business decisions. This information is then used by stakeholders, such as investors, creditors, and management, to evaluate a company's financial performance and make informed decisions.
Branches of Accounting
- Financial Accounting: This branch of accounting deals with the preparation of financial statements that are meant for external users, such as investors, creditors, and regulators.
- Managerial Accounting: This branch of accounting deals with providing financial information to internal users, such as managers and employees, to help them make better business decisions.
- Tax Accounting: This branch of accounting deals with the preparation of tax returns and the planning of tax strategies.
- Auditing: This branch of accounting deals with the independent examination of financial statements to ensure that they are accurate and comply with relevant laws and regulations.
- Forensic Accounting: This branch of accounting deals with the investigation of financial fraud and other white-collar crimes.
- Cost Accounting: This branch of accounting deals with the measurement and analysis of the costs of products and services.
- Environmental Accounting: This branch of accounting deals with the measurement and reporting of the environmental impacts of a company's operations.
- Social Accounting: This branch of accounting deals with the measurement and reporting of the social and economic impacts of a company's operations.
Definition of accounting
- "Accounting is the process of identifying, measuring, and communicating economic information to permit informed judgements and decisions by users of the information" - American Institute of Certified Public Accountants (AICPA)
- "Accounting is the art of recording, classifying and summarizing in a significant manner and in terms of money, transactions and events which are, in part at least, of financial character and interpreting the results thereof" - American Institute of Accountants (AIA)
- "Accounting is the process of measuring business activities, processing the information into reports, and communicating the results to decision makers" - Wild, Shaw, and Chiappetta
- "Accounting is the process of identifying, measuring, and communicating economic information to permit informed judgements and decisions by users of the information" - Weygandt, Kimmel, and Kieso
- "Accounting is the language of business" - Warren, Reeve, and Duchac
Objective and functions of accounting
- Recording: Accounting involves the systematic recording of financial transactions in a manner that is consistent and accurate.
- Classifying: Accounting involves the grouping of financial transactions into appropriate categories for ease of understanding and analysis.
- Summarizing: Accounting involves the creation of financial statements that summarize the financial activity of a business.
- Analyzing: Accounting involves the analysis of financial information to identify trends, patterns, and other useful insights.
- Reporting: Accounting involves the communication of financial information to stakeholders through financial statements, reports, and other forms of communication.
- Auditing: Accounting involves an independent examination of financial statements to ensure that they are accurate and comply with relevant laws and regulations.
- Budgeting and forecasting: Accountants also support the management in budgeting and forecasting the financial future of the company.
- Tax planning and compliance: Accounting also includes the preparation of tax returns, and planning of tax strategies to minimize tax liability.
Bases of accounting
- Accrual basis: This basis of accounting records revenue when it is earned and expenses when they are incurred, regardless of when cash is received or paid. This basis of accounting is considered to be more accurate, as it provides a better picture of a business's financial performance over time.
- Cash basis: This basis of accounting records revenue when cash is received and expenses when cash is paid. This basis of accounting is considered to be less accurate, as it does not take into account the timing of when revenue and expenses are earned or incurred.
- Modified cash basis: This basis of accounting records revenue when cash is received and expenses when they are incurred, but also takes into account some accruals, such as accounts receivable and accounts payable. This basis of accounting is a compromise between the accrual and cash bases.
- Hybrid basis: This basis of accounting is a combination of the accrual and cash basis. It is used by companies that want to provide a more accurate picture of their financial performance, but also want to keep track of their cash flow.
- Fair Value basis: This basis of accounting records assets and liabilities at their fair value, which is the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date.
Limitations and advantages of accounting
- Historical information: Accounting is based on historical data and can only provide information about the past performance of a business. It cannot predict future performance.
- Subjectivity: Accounting is based on estimates and assumptions, which can introduce subjectivity into financial statements.
- Lack of timeliness: Financial statements are usually prepared on a periodic basis, such as monthly or quarterly, and may not reflect the current financial position of a business.
- Limited to financial information: Accounting provides only financial information and does not take into account other factors, such as social and environmental impact, that may be important for some stakeholders.
- Expense: Accounting requires significant resources in terms of time, money, and personnel.
- Decision-making: Accounting provides relevant and reliable financial information that can be used to make informed business decisions.
- Compliance: Accounting helps businesses comply with legal and regulatory requirements by providing accurate financial information.
- Planning and Control: Accounting helps businesses plan and control their operations by providing information on costs, revenues, and profits.
- Performance evaluation: Accounting helps businesses evaluate their performance by providing information on their financial position and results.
- Communication: Accounting provides a common language for businesses to communicate their financial performance to stakeholders.
- Transparency and accountability: Accounting helps to promote transparency and accountability in business by providing accurate financial information to stakeholders.
Accounting concept
- The Business Entity Concept: This concept states that a business should be treated as a separate entity from its owners, and that its financial transactions should be recorded separately from the financial transactions of its owners.
- The Going Concern Concept: This concept states that a business is expected to continue operating for the foreseeable future, and that its financial statements should be prepared on this assumption.
- The Monetary Unit Concept: This concept states that financial transactions should be recorded in a common unit of measurement, such as the US dollar.
- The Duality Concept: This concept states that every transaction has two equal and opposite effects on the financial statements, one on the assets and one on the liabilities, or one on the income and one on the expenses.
- The Cost Concept: This concept states that assets should be recorded at their cost and that the cost should not be adjusted for changes in market value.
- The Matching Concept: This concept states that expenses should be matched with the related revenues in the period in which they are incurred.
- The Objectivity Concept: This concept states that financial statements should be based on objective evidence and not on personal opinion.
- The Realization Concept: This concept states that revenue should be recognized when it is earned, regardless of when cash is received.
- The Conservatism Concept: This concept states that in case of doubt, accountants should choose the accounting method that shows the lower net income or the lower assets and higher liabilities.
- The Materiality Concept: This concept states that the size of an item should be considered in relation to the overall financial statements and its importance to the users, and that immaterial items need not be disclosed.
Classification of accounts
- Personal Accounts: Personal accounts represent individuals or entities that the business has transactions with, such as customers, suppliers, and creditors. They include accounts such as accounts payable, accounts receivable, and salaries payable.
- Impersonal Accounts: Impersonal accounts represent transactions that do not involve a specific individual or entity, such as revenue and expenses. These accounts include accounts such as sales, rent, and wages.
- Real Accounts: Real accounts represent assets, liabilities, and equity. They include accounts such as cash, accounts receivable, inventory, and fixed assets.
- Nominal Accounts: Nominal accounts represent income and expenses. They include accounts such as sales, rent, wages, and utilities.
Golden rule of accounting
- Debit the receiver and credit the giver: This rule states that when a business receives something, it should be debited, and when a business gives something, it should be credited. This rule applies to all types of accounts, including assets, liabilities, and equity.
- Debit what comes in and credit what goes out: This rule states that when money or resources come into the business, they should be debited, and when money or resources go out of the business, they should be credited.
- Debit expenses and losses, credit incomes and gains: This rule states that expenses and losses should be debited, while incomes and gains should be credited.
- Debit assets, credit liabilities: This rule states that assets should be debited and liabilities should be credited.
- Debit increases, credit decreases: This rule states that increases in assets and expenses should be debited, while increases in liabilities, equity and revenues should be credited. decreases in assets and revenues should be credited and decreases in liabilities, equity and expenses should be debited.